Not a Medicaid program? The same forms work for any practice. See how it works
The problem
The clipboard still runs your front desk.
It is not your team's fault. Paper was never built for a waiting room, a busy morning, or an audit.
Handwriting to decodeYour team squints at dates of birth and medication names before anything can be filed.
Everything typed twicePatients write it once on paper. Your front desk types it all again.
Pages that wander offBetween the waiting room and the file cabinet, a sheet always finds a way to disappear.
Questions that don't applyEvery patient reads every question, even the ones written for someone else.
Now picture this
When the patient signs, the file is already in your Drive.
Live preview
Watchpaperbecomeanapp.
From the clipboard to your practice's Google Drive, in the time it takes a patient to sit down.
Live previewPaper → App → Drive
New patient intakeFull nameJane DoeDate of birth03/14/1988AllergiesPenicillinIf pregnant, due dateN/APatient signature
New patient 2 / 3Full nameJane DoeDate of birth03/14/1988AllergiesPenicillinPregnancy questions Skipped · N/ASign & send →PDF
Your Drive / IntakeM-Chen-intake.pdf 09:12R-Patel-intake.pdf 09:40J-Doe-intake.pdf Just now ✓
The paper form, as patients fill it today
The same form, rebuilt as an app
Signed on screen, filed in your Drive
Write it once
Paperasksfortheirnameoneverypage.Weaskonce.
Name, date of birth, signature: your patient enters each one a single time, and it lands on every page of the packet that asks for it. The date is recorded on its own.
On paperName written×0
RegistrationNameJane DoeDate of birth03/14/1988SignatureDate09/17/20261 / 5
Medical historyNameJane DoeDate of birth03/14/1988SignatureDate09/17/20262 / 5
Consent to treatmentNameJane DoeDate of birth03/14/1988SignatureDate09/17/20263 / 5
HIPAA acknowledgmentNameJane DoeDate of birth03/14/1988SignatureDate09/17/20264 / 5
Financial policyNameJane DoeDate of birth03/14/1988SignatureDate09/17/20265 / 5
and again, on the next page…
With YanformsTyped ×1
Full nameDate of birth03/14/1988Signature Date recorded automatically
RegistrationJane Doe03/14/198809/17/2026
Medical historyJane Doe03/14/198809/17/2026
Consent to treatmentJane Doe03/14/198809/17/2026
HIPAA acknowledgmentJane Doe03/14/198809/17/2026
Financial policyJane Doe03/14/198809/17/2026
Typed once. Filled on all 5 pages.
Example packet of five pages. Your forms keep their own pages and wording.
One name, every pageTyped once, then carried to each page of the packet that asks for it.
One signatureSigned once, then placed wherever your paper asks for a signature.
Dated on its ownThe date of signature is recorded automatically, on every page.
How it works
Fromclipboardtoclick,inthreesteps.
01Upload your blank formA PDF or a clear photo of the paper. Tell us if patients use it at the front desk or on their own phone.
02We build your formYour first version within 24 hours. On a busy day it can be 48 or 72, and you see the exact time before you confirm.
03Approve it, go liveAsk for as many changes as you need until it matches your paper. It goes live on the free plan, BAA included.
Yes. Completed forms travel from the patient's device straight to Google Workspace, under Google's Business Associate Agreement, and we sign ours with your practice.
The signed PDF is created on the patient's device.
For your patient forms, our servers receive a count of uses, never the answers.
Filed in your practice's Google Workspace. We only connect Workspace accounts, and you confirm Google's BAA is accepted.
We sign a Business Associate Agreement with your practice.
PDF
Patient's deviceSigned PDF created hereEncrypted in transit
Google WorkspaceCovered by Google's BAAFiled automatically
Your Google DrivePDF + spreadsheetA count, nothing else
Our servers“Form used · 10:42 AM”
$0Pricing
Start free. Upgrade when it works.
Free to start. Pro is $74.99 a month and Gold $149.99, first month $0.99. Every plan includes a BAA.
Your team's internal paperwork gets the same treatment as your forms. Upload the document, share one link, and everyone signs from their own phone.
Staff policy.pdf01UploadA PDF, or photos of the paper pages. Place the signature, name and date fields in a few taps.
yanforms.com/s/k7Qx… Copy CopiedPlease sign this today, thanks!yanforms.com/s/k7Qx…02One linkThe same link for everyone. Send it yourself, by text, WhatsApp, email or in a group chat.
Jordan LeeSigned03Signed and keptNo app, no account: they sign with a finger. You get an email at every signature and download the final PDF.
one link, any phone
10 sent documents a month on the free plan. Unlimited, with no Yanforms banner, on Pro and Gold.
Into your practice’s Google Drive, in your Google Workspace: one PDF per patient, plus a spreadsheet with one row per use. Drive not connected yet? We keep them in Yanforms’ Google Workspace, under Google’s BAA, in a folder shared with your practice email.
Either. Tell us when you upload. On a shared tablet, each patient’s answers are cleared before the next patient starts.
Your first version arrives within 24 hours of your confirmation. On a busy day it can be 48 or 72 hours, and you see the exact time before you confirm.
Yes, with real patients and a signed BAA: 2 live forms, 3 patient submissions a day and 10 a week per form, with a Yanforms banner. Pro and Gold remove the banner and the limits.
Yes. Yanforms e-Signature gets internal documents like meeting minutes, policies and attendance sheets signed on any phone, from one link. 10 sent documents a month on the free plan. Unlimited, with no Yanforms banner, on Pro and Gold.
No software. Your form opens from its own address and can be added to the home screen of a tablet or phone, like an app.