Yanforms

Patient intake forms, without the clipboard.

Send us the intake forms your clinic already uses. We rebuild them as a web app your patients fill on a front-desk tablet or on their own phone, and every signed form lands in your practice’s Google Drive.

Your forms, your wording, page for page.

In short

  • Done for you: you send the paper form, we rebuild it. It is not a form builder.
  • Name and date of birth typed once, carried to every page. A signature captured once.
  • One signed PDF per patient, plus a row in a Google Sheet, in your own Google Drive.
  • First month free, then from $75 per form per month, only if patients used it at least 10 times.

What a digital intake form changes

On paper, a patient writes their name, their date of birth and a signature on every page of the packet. With Yanforms they type it once, and it is carried to every page.

Questions that do not apply stay hidden, a form cannot be sent with a page missing, and all of it becomes a single signed PDF per patient. Your team stops copying paper into a screen.

Which intake forms we rebuild

New patient intake, consent to treatment, HIPAA authorization, insurance information, medical history, behavioral health screening, telehealth consent, release of information, financial policy, pediatric registration. If it sits on paper at your front desk, send it.

Where completed forms go

Each completed form becomes one signed PDF plus one row in a Google Sheet, filed in your practice’s own Google Drive. Not using Google Drive yet? We keep them in a secure folder shared with your practice email. Yanforms’ servers receive a count of uses, never what a patient wrote.

What it costs

The first month is free, from the day the form goes live. From month two a form costs $75 a month, up to $120 for long or complex forms, and the exact price is confirmed with the preview, before you approve it. Nothing is charged unless patients used the form at least 10 times during the free month. No setup fee, no card to start.

Questions, answered

Do we have to build the intake form ourselves?

No. You send a blank copy of your paper form, and we rebuild it page for page, in your wording. Changes are unlimited until you approve it.

Tablet at the front desk, or the patient’s own phone?

Either. Tell us when you upload, because it changes how we build it. On a shared front-desk tablet, each patient’s answers are wiped before the next patient starts. No one sees the person before them.

How fast is a form built?

The first version arrives within 24 hours of your confirmation. Forms are built two a day at that speed: on a busy day the next ones get 48 or 72 hours, and you see the exact delivery time before you confirm. If that time is missed, a second free month is added to the form.

Are these intake forms HIPAA-ready?

Yanforms signs a Business Associate Agreement with every practice, free of charge, and publishes the full text at yanforms.com/baa. Your form is not used with patients before it is signed. Completed forms are handled inside Google Workspace, which is covered by Google’s own BAA.

What if we barely use it in the first month?

If the form is used fewer than 10 times during your free month, we pause it and charge nothing. You can reactivate it within 30 days. Your patient records are never deleted.

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