Yanforms

HIPAA-ready forms, with the agreement signed.

A digital intake form is only as safe as where its answers go. With Yanforms, completed forms go to your practice’s own Google Workspace, and a Business Associate Agreement is signed before any patient uses the form.

Where the records go, in plain words.

In short

  • A Business Associate Agreement with every practice, free, published in full.
  • Completed forms filed in your Google Drive, under Google’s own BAA.
  • Our servers receive a count of uses, never what a patient wrote.
  • PIPEDA and Quebec’s Law 25 for Canadian practices.

A Business Associate Agreement, free

Yanforms signs a Business Associate Agreement with every practice, free of charge, and publishes the full text at yanforms.com/baa. Your form is not used with patients before it is signed. Completed forms are handled inside Google Workspace, which is covered by Google’s own BAA.

Records stay in your Google Workspace

Each completed form becomes one signed PDF plus one row in a Google Sheet, filed in your practice’s own Google Drive. Not using Google Drive yet? We keep them in a secure folder shared with your practice email. Yanforms’ servers receive a count of uses, never what a patient wrote.

A tablet that forgets

On a shared front-desk tablet, each patient’s answers are wiped before the next patient starts. No one sees the person before them.

Canadian practices

Yanforms acts as the practice’s service provider under PIPEDA and Quebec’s Law 25. Completed forms are stored in Google Workspace, which may keep them outside Canada, and the practice is given what it needs to tell its patients and, in Quebec, to carry out its privacy impact assessment.

Questions, answered

Is Yanforms HIPAA-ready?

Yanforms signs a Business Associate Agreement with every practice, free of charge, and publishes the full text at yanforms.com/baa. Your form is not used with patients before it is signed. Completed forms are handled inside Google Workspace, which is covered by Google’s own BAA.

Where are completed forms stored?

Each completed form becomes one signed PDF plus one row in a Google Sheet, filed in your practice’s own Google Drive. Not using Google Drive yet? We keep them in a secure folder shared with your practice email. Yanforms’ servers receive a count of uses, never what a patient wrote.

Does Yanforms keep a copy of patient answers?

No. Yanforms’ servers receive a count of uses and nothing else. The signed PDF and the spreadsheet row go to your practice’s Google Drive.

What about Canadian practices?

Yanforms acts as the practice’s service provider under PIPEDA and Quebec’s Law 25. Completed forms are stored in Google Workspace, which may keep them outside Canada, and the practice is given what it needs to tell its patients and, in Quebec, to carry out its privacy impact assessment.

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