Who reviews your records
In Maryland, Carelon Behavioral Health has been the administrative services organization of the public behavioral health system since January 1, 2025. The Maryland Department of Health lists authorizations, utilization, claims processing, provider management, auditing and provider compliance among its responsibilities.
The state also prosecutes fraud. In December 2025, a woman who ran two Maryland companies billing PRP services was sentenced to 10 years in prison for more than $3.6 million in Medicaid fraud, built on forged signatures and fake patient records (Maryland Attorney General).
What a treatment record review looks for
Carelon’s provider training on treatment record reviews (revised February 2023) asks for records that are current, comprehensive, detailed, organized and legible. Among its items: a signed acknowledgment that the member received their rights and responsibilities; allergies and medical history that are easy to find, with no known allergies documented as such; and a signed and dated release of information, or documentation that the member refused to sign.
For telehealth, it asks the progress note to state the modality (video or phone only), the member’s location at the start of the session, and any technical problem and how it was handled.
Signed and dated at the source
A form completed later, from memory, is the weak point of a record. With Yanforms the client signs on a phone or a tablet, the date of signature is recorded automatically, and the signed PDF is created on the device before it is filed.
We build your visit record for the places PRP work happens: the GPS location is taken at the moment of signing, a photo shows the participant with the staff member, the participant and the staff member each sign, and the time of signature closes the visit. If you make the location required, a visit cannot be signed without it.
Found in a minute
Each completed form becomes one signed PDF plus one row in a Google Sheet, filed in your practice’s own Google Drive. Not using Google Drive yet? We keep them in a secure folder shared with your practice email. Yanforms’ servers receive a count of uses, never what a patient wrote.
A clinic using Yanforms measured the time to find a signed record going from about an hour to a minute.
What Yanforms does not do
Yanforms collects and files the forms your clients and staff sign. It does not write progress notes or treatment plans, does not submit claims, and does not check a practitioner’s Medicaid enrollment. Telehealth details that belong in a progress note stay in your clinical record.